As an accountant, your time is valuable. Wasting time on tasks which could be automated is frustrating, particularly when it’s impacting the delivery of your services. Collecting, sorting, and extracting data from your client’s paperwork is one of the most tedious and time-consuming aspects of your job. Luckily, it can be automated.
Dext Prepare is a great tool to bring all your paperwork together in a standardised, digital format. It is used by 9 of the Top 10 accounting firms in the UK for this reason.
Be it a receipt, an invoice, or a bank statement, Dext Prepare captures and extracts all the information you need with over 99% accuracy, which is the highest in the market. From this, you can easily send the information directly to your accounts software (e.g., Surf Accounts) without the need to waste time entering it manually. This reduces errors in your financial data and provides peace of mind that your paperwork is extracted to the highest quality.
On average, Dext Prepare saves accountancy practices up to 5.5 hours per client, per month on manual data processing. The processing time of Prepare is market leading. Despite producing over 20 million items a month, Dext processes a document in under 30 seconds.
In comparison, it takes 2 minutes, on average, to process a document manually. With Dext Prepare, 65% of submissions takes only 8 seconds. Additionally, over 85% of bank statement extractions are completed within two hours.
All Dext products hold over 99.99% uptime, meaning Prepare will almost never go unexpectedly offline. By using Prepare, you will have access to the most stable, reliable and accurate data capture tool in the market. Using OCR technology to recognise text within the captured images, you can rest assured that your data is captured with ease.
Completing your work for your year-end clients can be chaos. One of the best ways to avoid this is to continuously update documents throughout the year. Prepare makes this easy by offering 9 simple ways for you and your clients to upload receipts. These methods are:
Once paperwork has been submitted, Prepare automatically processes, extracts and stores digital copies via a secure cloud system. This ensures that all documents are available come year end, and you don’t have to waste time chasing clients.
With powerful features in place to automate paperwork processing, such as auto-publishing tools, Prepare can improve your efficiency. Use ‘Auto-Publish’ to publish documents from specific suppliers, customers or payment methods to your integrated accounting software automatically as soon as they’ve been submitted.
Integrating Dext Prepare with your accounting software creates an end-to-end solution, from receiving paperwork to delivering final year financial statements. With 34 integrations available across Prepare, including one with our cloud bookkeeping software Surf Accounts, Dext has the most integrations in the industry.
Prepare also supports over 11,500 banks and institutions, which means you can rest assured that the banks and institutions you use are compatible to the product.
As a cloud system, Dext eliminates the need for physical storage space at no additional cost. Data is stored for 7 years using encryption and is fully GDPR compliant. Use Prepare to ensure that no documents are lost, and they can be easily accessed if required.
Dext considers product development as a priority. With Dext, you can be reassured that their products are always at the front of industry advancements. For example, in the last 5 years:
Surf Accounts are the exclusive distributor of Dext in Ireland. We have partnered with Dext to offer Irish customers the full onboarding and training experience of Dext Prepare. Our team of dedicated experts will help you get set-up and ready to go.
Should you join Dext, you would be given a dedicated account manager and a detailed launch plan which includes tailored one-to-one onboarding. With full training available, you can easily get the best out of Dext Prepare to achieve your business goals.
Your account manager remains your point of contact as long as you remain a customer, while you also have access to our technical customer support team. This ensures you can be certain of support even in your busiest periods.
Our team can be accessed from 9am to 5pm, Monday to Friday, on +353 1 494 0580 or by emailing email@example.com.
As a Dext member, you’ll get exclusive access to ‘Orange Select’ – Dext’s online community of over 13,000 accountants and bookkeepers. There, you can share insights, take part in discussions and connect with peers. Additionally, you can also earn points by engaging in this community, which can be traded in for rewards (such as Amazon vouchers and Apple products).
Dext also actively seeks feedback on its UserVoice platform to ensure all features released are truly of value to its users. Here you can vote for features you would like to see, and be part of the beta testing to ensure it is fit for purpose.
As a user of our cloud accounting software, Surf Accounts, to get the best out of Dext Prepare, we recommend capitalising upon the integration between the two. By using Prepare to track and record your receipts, you can easily automate your bookkeeping processes through seamless data transfer via Prepare.
Want to learn more about Surf Accounts and Dext Prepare? Book a free live one to one demo below.